(l) Pre-contract housing quality standards (HQS) inspections. 0 points. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. Deconcentration bonus. This contact form is only for website help or website suggestions. Learn more about the eCFR, its status, and the editorial process. 5 points. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. 5 points. Look through the recommendations to determine which info you have to give. This is an automated process for (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. SEMAP helps HUD target monitoring and assistance to PHA programs that need the most improvement. (2) On-site reviews for small PHAs. The minimum size of the PHA's quality control sample is as follows: Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control Inspections; and the number of failed HQS inspections in the last year for the SEMAP indicator at 985.3(f) HQS Enforcement. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. Notwithstanding paragraph (a)(1) of this section, HUD may elect not to conduct an on-site review of a troubled PHA, if: (i) The PHA has less than 250 assisted units; and. The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. (24 CFR 982 subpart K). It is not an official legal edition of the CFR. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. Performance indicator means a standard set for a key area of Section 8 program management against which the PHA 's performance is measured to show whether the PHA administers the program properly and effectively. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. Except as provided in paragraph (a)(2) of this section, HUD will conduct an on-site review of PHA program management for any PHA assigned an overall performance rating of troubled to assess the magnitude and seriousness of the PHA's noncompliance with performance requirements. HUD initiated that proposal to align the SEMAP lease-up indicator with the process for measuring voucher management system leasing and cost data, which by statute must be done on a calendar year cycle. (b) Notification to PHA. 0 points. (24 CFR 982.305). hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb BL@W Ej@g`` O No later than 120 calendar days after the PHA's fiscal year end, HUD shall notify each PHA in writing of its rating on each SEMAP indicator, of its overall SEMAP score and of its overall performance rating (high performer, standard, troubled). Legal framework for renewable energy. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. contact the publishing agency. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. (c) If an PHA fails to correct a SEMAP deficiency within 45 calendar days as required, HUD may then require the PHA to prepare and submit a corrective action plan for the deficiency within 30 calendar days from the date of HUD notice. Physical copies of these materials will not be shipped. (See 985.3 .) ?xVnqmtOi_51X7qKUzm\^,-p**f^#{f33r\"w{=++sUz`.i0xadz< N[d=N& m& m& m#=7AoB M#[-hl [-h[-Ar/]}Q}Qe?~(QGc?~~7~7~7~7~7KUK.o,C4qMiJr,?8._W &? (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. (24 CFR 982.405(b)). The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. If you work for a Federal agency, use this drafting (e) Appeals. SEMAP INDICATOR #1 SEMAP INDICATOR #1 SELECTION FROM WAITING LIST At least 98 percent of families must be selected from the waiting list in accordance with the PHA policy. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. (a) High performer rating. 0 points. Aftercare services the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. endstream endobj 374 0 obj <>stream (o) Family self-sufficiency (FSS) enrollment and escrow accounts. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. 0 points. (f) Upgrading poor performance rating. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. The eCFR is displayed with paragraphs split and indented to follow PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. Strong judgment, reasoning, time management, and organizational skills. (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with . (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. is available with paragraph structure matching the official CFR PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. 0 points. (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. Since SEMAP ratings are generally calculated based on the percentage of the PHA's leased housing units that meet the specified criteria, a difference of one or two units can have a disproportionate impact on a small PHA's SEMAP score. Incentives and regulatory support for renewable energy. 5 points. 8 points. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, - Section 8 Management Assessment Program (SEMAP), https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985/subpart-A/section-985.3. 29, 2000; 65 FR 16823, Mar. (1) This indicator applies only to PHAs with mandatory FSS programs. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. 20 points. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? (c) Troubled rating. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. 0 points. (24 CFR 984.105 and 984.305). Title 24 was last amended 12/21/2022. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed HA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control . (24 CFR 982.305). PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. 0 points. HUD must review, consider and provide a final written determination to an PHA on its appeal of its overall performance rating. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. 0 points. If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. (n) Lease-up. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, Subpart C - Physical Assessment Component [Reserved], https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985, Section 8 Management Assessment Program (SEMAP). (b) Applicability. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. What are the 14 key indicators of performance? (3) When HUD modifies or withholds a rating for any reason, it shall explain in writing to the PHA the reasons for the modification or for withholding the rating. We recommend you directly contact the agency responsible for the content in question. Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. 10 points. The 14 key indicators of PHA performance are: How does SEMAP work? (24 CFR 982.404). Title 24 was last amended 12/21/2022. (ii) HUD determines that an on-site review is unnecessary to determine the needs of the PHA and the actions required to address the program deficiencies. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. What regulations cover this program? This final rule amends HUD's regulations for the Section 8 Management Assessment program (SEMAP), by revising the process by which HUD measures and verifies performance under the SEMAP lease-up indicator. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. learn more about the process here. (15 points. (2) HUD verification method: MTCS Report. Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. 5 points. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. Indicators, HUD verification methods and ratings. 3 SEMAP Indicators Measure How much of the funding is being used; Whether the agency is complying with regulations regarding rent reasonableness, HQS and reexaminations; Whether transactions are timely; Whether the rent calculations are accurate and Whether there is documentation to support them. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. SEMAP indicator information and the second a historical snapshot of the SEMAP information used for the most recent scored SEMAP. 10 points. -%) Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . Slide 8: Indicators Requiring QC Sample. (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. SEMAP Indicators 404 0 obj <>stream (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. Attributes of financial and regulatory incentives. How does SEMAP improve program performance? (15 points. site when drafting amendatory language for Federal regulations: Enhanced content is provided to the user to provide additional context. There are also certain other instances when PHAs may not receive a SEMAP score. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. 0 points. Submission of deconcentration data for this indicator is optional for all other PHAs. 0 points. The Section Eight Management Assessment Program (SEMAP) is HUD's method for assigning objective ratings to public housing agencies (PHAs). Please do not provide confidential (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. T: 202-708-1112 Overview of SEMAP. 10 points. (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. Upon receipt of the PHA's SEMAP certification, HUD will rate the PHA's performance under each SEMAP indicator in accordance with 985.3. (b) HUD written report. H\n@b"2xKDb=PK;'J"%0s]N6OMtxl]kOZY9^y?N1Mm~. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. (2) HUD verification method: MTCS Report. You are using an unsupported browser. HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. This section states the performance indicators that are used to assess PHA Section 8 management. SEMAP also establishes a system for HUD to measure PHA performance in key Section 8 program areas and to assign performance ratings. information or personal data. (Information collection requirements in this section have been approved by the Office of Management and Budget under control number 2577-0215), [63 FR 48555, Sept. 10, 1998, as amended at 66 FR 50006, Oct. 1, 2001]. (d) Changing rating from troubled. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. If you have questions for the Agency that issued the current document please contact the agency directly. Default under the Annual Contributions Contract (ACC). Most PHAs are scored under SEMAP every year (small, non-troubled agencies are scored every two years). (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. 16 plus 1 for each 100 (or part of 100) over 600. (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. Expanding Housing Opportunities PHA adopted and implemented policies to encourage participation outside areas of poverty and minority concentration 20 points. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. This document is available in the following developer friendly formats: Information and documentation can be found in our (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. For example, a report generated on February 15, 2015 Enhanced content is provided to the user to provide additional context. Browse . (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). 2000 was the first year in which PHAs were formally evaluated under SEMAP. Regulatory Indicators for Sustainable Energy (RISE) 2022: Building Resilience. Section Eight Management Assessment Program (SEMAP) indicators affected directly or indirectly because of the disruption to PHA operations caused by its adoption of CARES Act waivers. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. 0 points. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. 0 points. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. 0 points. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. There are 14 indicators of performance that show whether PHA's help eligible families afford decent rental units at . What is the Section eight management assessment program? SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. (20 points. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. 10 points. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. (24 CFR 5.617). 5 points. What are the 14 key indicators of performance? 15 points. (2) Biennial review for small PHAs. 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